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Confidentiality and Personal Identifiers

As the end-user of WorkWORLD, you must determine what policies and procedures are appropriate, necessary, or required to maintain and comply with any confidentiality, privacy, and data collection guidelines that may be applicable in your situation.

If you are an individual user with your own personal computer, this may not be a concern for you. If you share a computer or files on a computer network with someone else, it may be. Some agencies use a coding system to identify clients and consumers, and may assign pseudonyms, code numbers, and/or "nicknames" to avoid making personal identifiers available to others. Other agencies have policies that prohibit collection of data considered to be an unauthorized data collection system. If you plan to share WorkWORLD files (either by printing a file or exporting a case file) with other people or agencies, you must determine whether doing so would violate confidentiality or require permission to release information.

There are several data fields that may have implications for privacy and confidentiality issues:

·           In order to save a file in WorkWORLD, you must provide a File Name for it. You can enter any name that conforms to the rules below; it can be individually identifying or completely anonymous.

·           As you create What-if situations, the program will ask you to name each of them in a situation label. You can include personal information, name the situations in a non-identifiable manner, or simply accept the automatic anonymous naming scheme.

·           The other three fields (Customer Name, Customer SSN, and Consultant Name) are optional, and are discussed in the "Name a file using Properties command " help topic. You can leave them blank if you desire, you can enter actual data, or you can enter coded information.

You must decide what is appropriate in your situation. In most cases, you will be making a trade-off between ease of use, when you enter individually-identifiable information, and maintaining privacy and confidentiality by not entering such information. You, as the end-user, are responsible for maintaining the confidentiality and privacy of everything you enter in WorkWORLD.

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Complete information about the software is available at: http://www.WorkWORLD.org